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Installation, Setup, and Tips for running DataSmith Payroll under Windows 95.

NOTE: It is recommended that you terminate any programs that are currently running on your system before following the below listed procedures.

a. Turn off Write-behind Caching.

b. Turn "Verify" ON:

c. Set up your printer(s) for your choice of Local/Dedicated or Shared operation.


A. Set up Payroll to operate under Windows 95.  Basically, this step tells Windows 95 how to handle the Payroll files.

1. Open Explorer (right click "Start" and left click "Explore".

2. Find the "Payroll" folder (subdirectory) in the left window. (See instructions above for a detailed explanation). Select the "Payroll" folder (in the left window). The window on the right changes to display all of the files in this directory.

3. Scroll through the listing in the right window and right click on the file "Payroll.bat".

4. Select (left click) "Properties" from the resulting menu.

5. A new window appears which is titled "Payroll.bat Properties". Select the "Program" tab at the top of the window.

6. If necessary edit the "Cmd Line" to reflect the exact path and command to start payroll. For the default installation this line should read "C:\payroll\Payroll.bat". Note: Edit the line by left clicking on any character in the line and make the appropriate changes. DO NOT PRESS "ENTER" WHEN YOU HAVE COMPLETED A FIELD (line). To change to the next line press "Tab" on your keyboard or left click anywhere on the line.

7. On the line "Working" add "C:\payroll". This sets the default working directory.

8. Leave the line "Batch file:" blank.

9. If you wish, you can assign a "Shortcut Key". This is not a mandatory step. The shortcut keys will allow you to quickly access the Payroll program from the keyboard. You must select a shortcut key that is not used by any other program on your system (or Windows 95 for that matter). See Windows 95 "Help" for more specific information. A suggested key combination is "Ctrl" "Alt" "P". With this key combination you can start Payroll at any time by simultaneously press the Control, Alt, and P keys. To activate this feature, select the line "Shortcut key:" Simultaneously hold down the "Ctrl", "Alt", and "P" keys on your keyboard. You will see the following displayed on the line "Ctrl+Alt+P". Press the "tab" key to proceed.

10. The contents of the "Run:" line are not highlighted. Left click on the down arrow (on the right of the line) and select "Maximized".

11. Left click on the box to the left of the "Close on exit" line. Be sure that a check mark appears in the box.

12. We are now finished with this window. Left click on "Apply" in the bottom right hand corner of the window. Then left click "OK" to close the "Payroll.bat Properties" window. NOTE: the"Exploring - C:\Payroll" window is still on the DeskTop. Leave it there and go on to the next step "Easy access in windows 95".

B. Easy access in Window 95. In Step 2.c.9. above, we set up a short cut key combination. It is not active as yet. In addition, we need to place access to the Payroll program in at least one other place. The two steps below (a and b) set up Windows 95 for easy and direct access to the Payroll program. You can either or both of these steps, depending on your wishes. You should do at least one of them.

1. Setting up a shortcut in the "Start" menu.

a. The "Exploring - C:\Payroll" window should still be displayed on the DeskTop. If not, follow steps 2.c. 1 - 3 above.

b. Right click on the file "Payroll.bat".

c. Select (left click) "Create Shortcut" from the resulting menu.

d. Notice that a new file titled "Shortcut to PAYROLL" appears. Notice also that this new file name is highlighted (selected).

e. Drag and Drop the icon titles "Shortcut to PAYROLL" from its position in the Explorer window to the "Start" button.

f. Instructions for Drag and Drop. Place your cursor over the icon of the file you want to move (in this case "Shortcut to PAYROLL". Press and hold down the left mouse key. Still holding the left mouse key down "drag" or move the cursor across the display until the pointer (cursor) is directly over the place you want to place the shortcut. In this case place the pointer directly over the "Start" button in the task bar. Release the left mouse button and the shortcut will be placed in the first menu of the "Start" button.

g. Now you are done. To start Payroll - Left click on the "Start" button and then left click on "PAYROLL" in the resulting menu. When you exit Payroll you will return to your normal DeskTop or to any other window that is open on your DeskTop.

2. Setting up a shortcut to the DeskTop.

You can also set up direct access to the Payroll program from the DeskTop. (the Windows 95 DeskTop is the main display when Windows 95 first loads). You can place the shortcut on the DeskTop only, on the "Start" menu only (see 3a, above), or both. The choice is yours. Here is how to place the shortcut on the DeskTop. If you have any questions about how to follow these steps refer back to the information in 3.a, above.

a. Drag the "Shortcut to PAYROLL" icon from the Explorer window and drop it anywhere on the DeskTop (but make sure that there is nothing else under it). You can move the icon to any convenient position on the DeskTop (use the drag and drop method).

b. Notice that the words under the icon (on the DeskTop) say "Shortcut to Payroll". You don't need all of those words. We will delete the words "Shortcut to" so that the title will just be "PAYROLL". Using the following method, you can change the name to anything you wish. Left click anywhere inside the highlighted words. Note that this will place a blinking cursor after the last "l" in "PAYROLL". Press the right arrow key once. This will make it easier to read the box contents. Now, press the left arrow key seven times. The blinking cursor will be just to the left of the "P". Press the "backspace" key (left pointing arrow on the main part of the keyboard) 12 times. Each time you press the backspace key one character is deleted. When you have erased "Shortcut to", press the " Enter" key. This will take you out of the edit mode and save the new name "PAYROLL".

c. You can now close the Explorer window by left clicking on the "X" in the upper right hand corner of the window.

d. You can now access PAYROLL by double clicking (press the left mouse button twice (quickly) on the "PAYROLL" icon.


Scan Disk:
Occasionally, you need to check your hard disk to make sure that everything is OK. You can also use Scan Disk when you think that some of your files have been messed up or destroyed. To use Scan Disk: Left click the "Start" menu; select "Programs" from the resulting menu; select "Accessories" from the next display; select "System Tools" from the next display; and then select "ScanDisk" from the final display. When the ScanDisk window appears you: Select the drive you want to test (normally "C"); left click on the button for the type of test you want (standard is the fastest and will tell you if there are any problems on your disk); left click on "Start". When complete, Scan Disk will display a summary. This summary will inform you of any problems found. If problems are found during the scan, Scan Disk will ask you if you want to correct the problem. Just answer "Yes". Press "Cancel" to exit the program.

DOS Prompt:
To easily access the DOS prompt; Left click on the "Start" button, select "Programs" from the resulting menu, and select "MS-DOS Prompt" from that menu.

Defragment the hard drive:
Occasionally you should defragment the hard drive (all hard drives on you system). This process may speed up operation of your system. It could also help with the recovery of lost or damaged files. To use the Disk Defragmenter that comes with Windows 95: Left click the "Start" menu; select "Programs" from the resulting menu; select "Accessories" from the next display; select "System Tools" from the next display; and then select "Disk Defragmenter" from the final display. The defragmenter with then ask you which drive you want to defragment. You should defragment all hard drives, but make sure you keep your main hard drive (C) defragmented. Select "OK" after selecting the drive. Select "Start" on the next window to start the process. When the process is complete you can either select another drive or exit the program.